5 Tips For Choosing The Right Venue

By Melissa Del Monte 

It’s all about location, location, location. Deciding on the best event venue is imperative to your events success, and a poor venue choice can easily ruin an event. While finding the perfect event venue takes time and patience, it doesn’t have to be stressful. In fact, it can even be fun!

We’ve put together this helpful guide to make your event venue selection process seamless and fun. Below are 5 steps to finding the perfect event venue:

It’s all about location, location, location. Deciding on the best event venue is imperative to your events success, and a poor venue choice can easily ruin an event. While finding the perfect event venue takes time and patience, it doesn’t have to be stressful. In fact, it can even be fun!

We’ve put together this helpful guide to make your event venue selection process seamless and fun. Below are 5 steps to finding the perfect event venue:


1. Know your dates

Absolutely know which dates your event will be held on. Venue availability depends heavily on dates, and you may find the perfect venue only to realize it’s not available on the date of your event. You’ll either have to be flexible in your event date to secure your ideal event venue, or be flexible in your venue choice to secure the date you want.


2. Know the number & type of attendees

Knowing who will be attending your event will help determine the type of venue you’ll need. Venues all have capacity limits, so knowing how many people will attend will definitely help you choose the perfect event venue. It is also important to take into consideration the types of guests who will be attending, and choose a venue that not only suits the events, but also suits the needs of attendees.


3. Visit many different venues

Picking the perfect event venue allows you to be creative. Sure, you could go with the standard hotel meeting space, conference hall or convention center. But those aren’t the only options, there are many cool spaces you can host an event. For example, a theatre or warehouse type space. In order to scope out the best venue, try to base your decision on venues that match the theme. Another thing to consider is how convenient it is to get to the venue. If it’s in the middle of nowhere and hard to reach by public transit, perhaps it’s not a great spot. Always schedule a site visit before booking a venue.


4. Inquire about the venue services

Don’t forget to find out what services an event venue has. For example, security, parking, catering, décor, janitorial, etc. Many venues have set vendors they work with for these services, so you will have to work with them too. Other venues leave it completely up to you to arrange additional services so it’s important to know what you want prior to selecting the venue.


5. Ensure the venue can accommodate tech

Your event venue should be able to accommodate the type of event you’re planning. Depending on the type of event, you’ll need to consider whether or not the venue can provide a projector screen, entertainment, A/V, sound, a PA system or other technical needs. A big thing to consider, especially for a conference, is how reliable the wifi is, or if there are enough outlets for chargers etc.


Finding the perfect event venue is one of the most important factors in planning an event. Be sure to follow these 5 steps to find your ideal venue.

Article taken from QuickMobile 

Start small, share space and save

By Ankita Varma

As rents skyrocket year-on- year in land-scarce Singapore, it is no surprise that co-working spaces can now be found here by the dozen. The concept is simple – individuals or companies can rent office or desk space by the year, month, day or even hour. As a result, they avoid shouldering astronomical rents on entire offices, while also often finding themselves in a shared ecosystem of like-minded entrepreneurs and start-ups. Till very recently though, this sharing-is- caring mantra did not seem to extend to professionals who require more than just a desk and an electrical socket to power their businesses – think individuals in dynamic industries such as fitness or fashion design. If you needed special spaces such as a yoga studio or expensive equipment such as industrial sewing machines, you were often left high and dry when it came to finding cost effective ways to run your business.

Not anymore – thanks to co-wellness space GuavaLabs at OUE Downtown and co-making space Mox at Katong Point, which have stepped in to fill the void. Using the same idea as co-working spaces, these niche offshoots offer specialised facilities that can be rented by people in the fitness or creative industries so they, too, can be empowered to run or grow their businesses at a pocket-friendly price.

Started in July, GuavaLabs has various studios that can be rented out by businesses or freelance instructors for a flat rate or through a profit-sharing model. Similarly, at Mox, launched on Oct 14, creative professionals pay a  monthly membership for access to specialised workshop rooms –
including a 3D-printing studio and a sewing room. All the facilities can also be rented by the public at nominal rates. It is no surprise, then, that both co-sharing spaces are experiencing healthy take-up rates despite being relatively new to the market. Freelance yoga instructor Liz Tan is keen to rent the yoga studio at GuavaLabs.

The 29-year- old says: “Unless you are an experienced teacher, the rates offered by yoga schools can be quite low – more so if you are a part-timer like me. It therefore makes more sense for me to rent a space – at least that way I am in charge of my schedule and am also able to keep all the proceeds from each class I teach.”


For most entrepreneurs looking to take the plunge and set up shop in the city, there is little choice but to look high and low for a venue, invest heavily and hope for the best.
But Ms Deb Loveridge, owner of boutique fitness studio Speed Fitness at Turf City, got a chance to test the waters in a much less risky way, through co-wellness space GuavaLabs in Shenton Way. The 3,200 sq ft space that opened in July was started by the two
American co-founders behind GuavaPass, a Singapore-based fitness app that lets users book a variety of classes at boutique studios for a fixed monthly rate. The unlimited class package costs $179 a month.
Located in the basement of the swanky OUE Downtown building, the offline offshoot of the business is outfitted with a yoga studio, a barre and dance studio, a mixed-use room with a variety of equipment, a juice bar, retail space and luxurious locker room amenities. All the rooms are available for rent by freelance instructors or boutique studios, starting at $60 an hour.
Also on site is Still, Singapore's first aqua bag boxing studio, which is owned by GuavaPass.

For Ms Loveridge, 56, using GuavaLabs as a test bed for the past three months has made complete sense. “We had been considering the idea of opening a second outlet in the city, but wanted to test whether our business model was scalable and how we would schedule trainers should we open another branch.” She got a chance to do just that at GuavaLabs, where Speed instructors now teach high intensity interval training every Monday, Wednesday
and Friday. Others who have benefited are freelance instructors, who often just want a small space so they can build up their client base or work with clients one-on- one. Even experienced instructors seem to be jumping on the bandwagon, given that booking a studio through GuavaLabs
means their classes are promoted through the GuavaLabs concierge and they are able to keep all the revenue from each class.
Freelance pilates instructor Nura Tan, 43, is keen to start teaching classes there as she has a loyal base of regular clients she sees weekly.
“Instead of getting paid by a studio, this arrangement makes more sense to me. The studio is centrally located and I’ve been teaching long enough that I can comfortably fill a class,” she says. “Plus, I might
even be able to get new students on board and that’s a big plus for a freelancer like me.”


When baker and cake-decorator Heidi Tay, 24, started thinking about starting her own business, she was stumped by the amount it would cost to rent and renovate a decent-sized baking studio.”I wanted to create a space that would feel homey and friendly, notrigid and intimidating. But to do that would require a big space and
rental I could not afford,” she says. Thankfully, she landed the opportunity to set up her dream baking studio and retail space at new independent design workspace Mox in Katong, which officially launched on Oct 14.
On the first floor of Mox, Ms Tay has a bright and cheery open-plan baking studio, a lounge with a sofa and a television and ample space to display her wares for sale. Her neighbours are floral studio Hello Flowers and coffee shop Choice Cuts, which also sells vinyl records.
” We’ve been able to design the space I want and the cheaper rental means I can pass those savings to my customers by offering cakes and baking workshops at much more affordable prices,” Ms Tay says.
The 40,000 sq ft, three-storey co-making space is a $1-million joint venture between real estate investment firm Buxani, which owns the building, and retail space booking platform Invade, which organised the recent Artbox Asia tour and i Light Marina Bay last year.
Invade founder Kent Teo, 32, says: “As organisers of flea markets and pop-up markets, we noticed the concerns of creative entrepreneurs, who often struggle with high rents or the cost of expensive equipment. Those are the issues we wanted to help address with Mox.
Mox – whose name comes from the word ” meaning daring to be different – is designed with creatives in mind. It offers not only unique experiential retailing businesses, but also has photography,
3D-printing, sewing, woodworking and leather-crafting studios and a full co-working space, where individuals or start-ups can rent offices or flexible desks.
Monthly rentals for spaces start at $295 and are on flexible terms of one, three, six or 12 months. The workshop rooms can also be rented by the public at nominal hourly rates of between $15 and $40.
Mr Ah Foo, 30, chief executive of powerbank-sharing service Nomo, rents a 180 sq ft private office here. His company operates a business similar to bike-sharing services,
except powerbanks are leased out instead. Users sign up for an account, pay a $19.90 refundable deposit and scan a QR code to unlock a powerbank at $1 for 24 hours. He says of his decision to work out of Mox: “Not only is this an affordable option for us, but we also like being in such a vibrant environment, where we can exchange ideas with other entrepreneurs and creatives in the building.”

Article taken from http://www.straitstimes.com/lifestyle/start-small- share-space- and-save